Introducing Microsoft Office OneNote 2003
Welcome to Microsoft Office OneNote 2003, the note-taking and
management program in the Microsoft Office System. Use OneNote
to capture your thoughts and ideas in an electronic notebook,
where you can easily retrieve them.
For
example, use OneNote to:
Capture your thoughts
Type or write anywhere on the page. Draw
diagrams and pictures. Copy and paste information from the Web
or other documents. You can even record audio notes and video
clips.
Type
with a keyboard or write with a tablet pen
OneNote is useful if you use it on your desktop or laptop
computer, where you type notes at a keyboard. It's also useful
if you run it on your Tablet PC computer, where you can write
your notes in handwriting.
Your
notes— in handwriting or typewritten text— are stored
electronically, where you can perform a full-text search across
them and organize them as you please. Whether you use OneNote on
a desktop, laptop, or Tablet PC, you can augment typewritten
notes with drawings or diagrams that you draw with a
mouse, stylus, or tablet pen.
Get
information and keep it on hand
You can be as organized as you like with your
pages of notes. If you like to organize information by storing
it in separate categories, you can create several sections and
folders, each with its own purpose. If you have a more freeform
style, Office OneNote 2003 has several other features that make
it easy for you to find your notes regardless of how they are
organized.
Focused search Use the Find box as
you would a search engine on the World Wide Web. In addition to
searching by keyword, you can search your notes by how recently
you wrote them, and you can vary the scope of your search if you
don't want to search your whole notebook.
Note flags Use note flags to make your notes
easy to find and follow up on. Flags can indicate that an item
is on your to-do list or is important. You can flag an item with
a box that you check off to indicate that the item is taken care
of, or you can flag an item with shapes, text color, or
highlighting so that the item stands out visually. You can
summarize all flagged notes across all the sections you have
open for a complete list of everything that's important to you.
You can also customize the flags to make them meaningful for the
way you want to retrieve or view your information.
Screen clippings With OneNote, you can take
snapshots of any part of your computer screen by using screen
clippings. Screen clippings let you easily capture all or part
of your screen and paste the image anywhere into your notes.
Screen clippings are especially useful when you are doing
research and you need to collect a variety of information. For
example, by using screen clippings, you can capture a picture
from a Web page, its caption, and associated text all at the
same time.
OneNote features always available When you
use the OneNote icon in the notification area, at the far right
of the taskbar in Microsoft Windows, you can choose different
OneNote options. For example, you can open a small OneNote
window that you can keep on top of other windows for quick, easy
access. Everything you write or copy into this window is stored
in the Side Notes section of your notebook. You can also use the
icon to open a full OneNote window, create a screen clipping, or
start recording an audio file.
Save
automatically
Like a paper notebook, your electronic notebook
always stores what you put in it. You can even store your notes
on a Web site or file share. When you close OneNote, your latest
notes are saved automatically. OneNote also saves your work
continuously while you have sections open. In fact, there is no
"Save" command.
Linked audio and video
Use your computer's built-in microphone to
record audio while you take notes. OneNote keeps track of what
you write while you record, so you have audio context for your
notes. Just click the audio icon for a note to play back the
part of the recording that's associated with the note. If you
have a Web camera, you can use it with OneNote to record video
clips and add them to your notes.
Share your notes with others
With OneNote, it's easy to capture your own
thoughts, but it's also easy to share your notes with others.
Send notes as e-mail messages If you are
using Microsoft Office Outlook 2003, you can send one or more
pages of notes as an e-mail message, directly from your
notebook. Your notes are the body of the message and,
optionally, included as an attachment to the message.
Participate in shared note-taking sessions
When your computer is connected to the Internet or a network,
you can participate in shared note-taking sessions with other
OneNote users, such as classmates, coworkers, or family members.
During a shared session, you and the other participants can view
and work on each other's notes together. You can also use shared
sessions to present your notes to others, such as in a school
lecture, a class presentation, or a business meeting. In this
type of shared session, others can view your notes but they
cannot modify them.
Post notes to a shared location Publish your
notes to a folder on a network or to a document library on a
Microsoft Windows SharePoint Services Web site. You can publish
notes either in the OneNote file format, so that others can add
your pages to their notebook, or as Web pages, so that your
notes can be viewed in a Web browser.
Add password protection to your notes
Password protection in OneNote is designed to
help keep your notes safe from prying eyes while keeping OneNote
flexible and easy to use. Whether you use OneNote to keep class
notes at school, meeting notes at work, a personal diary or blog
at home, or personal information about yourself or your friends
and family, the ability to control who has access to your notes
is essential.
Work with Office 2003 programs
As part of the Microsoft Office System, OneNote
makes it easy to use your notes as the basis of documents that
you finish in other Office programs, such as Microsoft Office
Word 2003.
Send messages, assign tasks, create contacts,
and make appointments When you send e-mail messages from
OneNote, OneNote uses your Microsoft Outlook mail service to
send the message. You can also send meeting requests or details,
and you can take down contact information in OneNote and export
that information easily into your Outlook contacts list.
Share notes with Microsoft Office Word 2003 and
other Office documents You can share your notes with people
who don't have OneNote by sending notes to Word documents.
Similarly, you can import content from other Office programs
into OneNote. When you add an Office document to a section in
OneNote, the document is added as a background image to a new
page. Because the document is a background image, you can add
text or handwritten notes over the image, much as you would add
notes to a printed document. For example, if you insert a
Microsoft Office Excel 2003 worksheet, you can annotate the
existing information, and your comments remain separate from the
data in the picture of the cells of the worksheet.
In addition, you can copy and paste between any
Office program and OneNote. The OneNote Paste Options
button gives you control over the formatting of content that you
paste from another program. When you copy content from a Web
page, OneNote automatically includes the Web page address.
Integrate shared workspaces for collaborative
notebooks OneNote includes the Shared Workspace task
pane, so that if you open notes stored in a document library on
a Windows SharePoint Services Web site, you can see a list of
workspace members, as well as other workspace data, all within
OneNote.
